The IFLA Bibliography and Information Technology Sections and the Artificial Intelligence Special Interest Group of IFLA are accepting submissions for the satellite meeting at the Astana IT University of the Republic of Kazakhstan in Astana, Kazakhstan, on 14th August (afternoon) and 15th August (full day) 2025.
Satellite’s Theme:
The potentially transformative impact of Artificial Intelligence (AI) and generative AI on the evolution of bibliographic control, metadata practices, library collections, and legal aspects associated with them, is the central theme of this 1.5-day satellite meeting. The satellite meeting aims to investigate and analyze these critical issues, exploring the multifaceted impact of AI, both in its current applications and in the emerging paradigm of generative AI, on the core missions of libraries and information institutions, including national bibliographic agencies, and on metadata, library collections, copyright and legal deposit, in an AI-increasingly driven information landscape.
This new landscape requires exploration, informed decision-making, policy development, and a new way of thinking about bibliographic control, collections and legal deposit. This includes exploring and forming policies regarding the value of generative AI materials to the national cultural output, considering their potential inclusion in the national bibliography and other library collections, and addressing complex issues related to their copyrightability and authorship that impact libraries in all sectors. There is also an increasingly important and controversial question around the use of copyrighted material to train AI, whether under the justification of fair use, through publisher agreements, but also in the context of Retrieval Augmented Generation.
Along with policy, we must endeavor to better understand how AI technologies and related tools affect our practices to create, enhance, and enrich data through practical examples and case studies. Another aspect of this reassessment concerns the metadata and bibliographic control of AI-generated content, which presents new avenues of exploration in description and metadata.
Possible subtopics include but are not limited to:
- AI and Metadata; transforming description and discovery of existing resources.
- AI and legal deposit; enhancing current practices, workflows and mechanisms.
- Bibliographic control and metadata creation workflows and AI.
- Copyright, Legal deposit and Generative AI; policy issues and practical challenges.
- Description and collection of Generative AI outputs; exploring new metadata schemas and vocabularies.
- Ethical implications of AI in bibliographic control, copyright, and legal deposit.
- Generative AI and the National Bibliography: value, selection, and organization.
- AI and policy development: examples of advocating for policy creation, negotiating policy revision, or managing policy implementation.
- AI impact on skills and jobs in collection management and metadata creation.
Dates and location:
14 August (afternoon) and 15 August (full day) 2025, at the Astana IT University, Astana, Kazakhstan.
Proposal submission:
We invite proposals for workshops, panel discussions (45 minutes), long presentations (15 minutes) and lightning talks (7 minutes).
Proposals must be submitted in English and include the following information:
- Title of the presentation
- Preferred format
- Presentation abstract (300 words appr.)
- Presenters’ name(s), professional affiliation, country, email address, brief biographical note and a photo
Click here to submit a proposal
Timeline:
All proposals must be submitted by 12 May 2025.
Proposals will be evaluated by the satellite program committee group and successful applicants will be informed by 26 May 2025.
Selection criteria:
- Proposals will be reviewed by a panel of experts based on their relevance to the Satellite theme, originality, clarity, contribution to knowledge and potential impact.
- We aim to provide a diverse and international programme that reflects the various perspectives and experiences.
Please note:
All expenses, such as travel and accommodation, are the responsibility of the authors/presenters. Letters of invitation can be issued to presenters upon request.
Organisation:
This IFLA WLIC 2025 satellite meeting is organized by the Bibliography and Information Technology Sections and the Artificial Intelligence Special Interest Group of IFLA. The host is the Astana IT University.
Questions should be submitted to:
Rehab Ouf | rehab.Ouf@bibalex.org, Chair, IFLA Bibliography Section
Maud Henry | maud.henry@kbr.be, Secretary, IFLA Bibliography Section
Cory Lampert | cory.lampert@unlv.edu, Chair, IFLA IT Section
Andrew Cox | a.m.cox@sheffield.ac.uk, Convener, IFLA AI Special Interest Group
Important dates
12 May, 2025 – Proposals are due
26 May 2025 – Notification of acceptance
31 July 2025 – Presentation slides submitted
14-15 August – Satellite Event